How to order an Apostille Certificate from the West Virginia Secretary of State

An original or certified copy is required. You can order a certified copy of your articles and request an Apostille at the same time. We recommend faxing the order, only if you are requesting the certified copy at the same time. Normal processing takes up to 6 days, plus additional time for mailing, and costs $10. Expedited service is not available. Always provide the name of the country needing a West Virginia Apostille or Certificate of Authentication.

You can order

Online:

You may make your request online only if requesting the certified copy at the same time. Your request must include the name of the country, address the documents should be mailed to after processing, and phone number for possible questions. They will email to you the amount of fees due for your order. You can pay by credit card online once an invoice has been created.

By Fax:

You may fax your order only if requesting the certified copy at the same time. Fax requests must include the same information as the Order Form. You must include the name of the country, address the documents should be mailed to after processing, and phone number for possible questions. They will email to you the amount of fees due for your order. You can pay by credit card online once an invoice has been created.

By Mail:

Order Form and cover letter must include the name of the country, payment, address the documents should be mailed to after processing, and a daytime phone number for possible questions. You must enclose an original or certified copy of the document, or a request for a certified copy of the document. By Email: You may email your order only if requesting the certified copy at the same time. Email requests must include the same information as the Order Form. You must include the name of the country, address the documents should be mailed to after processing, and phone number for possible questions. They will email to you the amount of fees due for your order. You can pay by credit card online once an invoice has been created.

By Phone:

You may call in your order only if requesting the certified copy at the same time. They can give you a specific timeframe for processing. You will want to have the business name, country name and credit card handy when making your call.

In Person:

Requested documents can usually be provided while you wait. You must provide a certified copy or original document and country name. You will want to have your payment handy.

Do you need to order a certified copy at the same time or does the fee include a certified copy?

A West Virginia certified copy can be ordered at the same time. This fee does not include a certified copy.

How much does it cost to obtain a West Virginia Apostille?

$10 per document for normal processing.

Is expedited processing available?

No. However, in person orders are processed while you wait at no additional charge.

Payment options?

Check, Money Order, Visa, MasterCard, Discover, American Express or Diner’s Club.

Make check or money order payable to: West Virginia Secretary of State.

How long does it take to get an Apostille Certificate from the West Virginia Secretary of State?

Online processing: 24-48 business hours.

Normal processing: 3-6 business days, plus additional time for mailing.

Counter Service: while you wait.

How will the Apostille Certificate come back after I order from the West Virginia Secretary of State?

It will be mailed by regular mail, unless you request otherwise and provide a pre-addressed prepaid envelope or UPS/Fed Ex account number. Return service by fax or email is not available.

Online Apostille Certificate

Apostille Certificate Form

Contact Info:

Business Authentications Division

West Virginia Secretary of State

Bldg. 1, Suite 157-K

1900 Kanawha Blvd. East

Charleston, WV 25305-0770

Phone: (304) 558-6000 or (866) 767-8683

Fax (304) 558-8381

Email: execrecords@wv.gov/ecomm/