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New Mexico Nonprofit Service We’re Just Not Annoying®

How to Start a Nonprofit in New Mexico

To incorporate a nonprofit in New Mexico, file nonprofit articles of incorporation with the New Mexico Secretary of State. This filing officially creates your new nonprofit, but it is really just one step toward pursuing your organization’s goals. The complete steps to forming a New Mexico nonprofit are as follows:

  1. File nonprofit articles of incorporation
  2. Get a federal tax ID (EIN) from the IRS
  3. Get a New Mexico state business ID
  4. Hold your organizational meeting and adopt bylaws
  5. Apply for federal and/or state tax exemptions
  6. Register as a charity
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New Mexico nonprofit Articles of Incorporation free download. When you’re done filling out the form, submit it to your state.

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Documents & Forms

How To File New Mexico Nonprofit Articles Of Incorporation

To form a New Mexico nonprofit, file nonprofit Articles of Incorporation using the following steps:
Step 1 Choose a name for your new nonprofit
Step 2 Decide if your nonprofit will exist perpetually or have an end date
Step 3 Describe your nonprofit’s purpose
Step 4 Decide if you want to hire a registered agent service to minimize public disclosures
Step 5 Include the names and addresses of at least three initial directors
Step 6 Appoint at least one incorporator to sign and submit your articles
Step 7 Submit the original signed copy of your articles to the Secretary of State / Business Services Division / 325 Don Gaspar, Suite 300 / Santa Fe, NM 87501 with a check or money order for $25

How Long Does it Take to Start a New Mexico Nonprofit?

1

Lightning Fast

Deliver your articles to the NM Secretary of State’s office by 2:00 PM, submit an expedite request form with a separate payment of $150 (in addition to, and as a separate check or money order, from the ordinary $25 filing fee), and get your articles processed that day. Articles received after 2:00 PM will get processed by the end of the next business day.

2

Fast

Hand-deliver or mail your articles, submit an expedite request form with a payment of $100 (separate from the $25 filing fee for your articles), and get your articles processed within two days of the date of receipt.

2-10

Fast and Safe

Hire Northwest to form your nonprofit, answer a few simple questions in your online account, and let our expert filers do the rest. You’ll have the option to sign up for expedited 2-day filing or routine 10-day filing.

10

Routine

Deliver your articles in person or by mail, ignore the expedite fees, and wait around ten days or so for the state to process your filing.

How Much Does It Cost To Incorporate A New Mexico Nonprofit?

New Mexico charges a $25 fee to file nonprofit articles of incorporation, though you can pay an additional $150 for same-day processing or $100 for 2-day processing. Hire Northwest to form your nonprofit, and the total cost, which includes a full year of our registered agent service, is $250 for 10-day filing and $350 for expedited 2-day processing.

Additionally, your nonprofit will pay $10 to submit its initial report to the New Mexico Secretary of State.

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How Much Does A New Mexico Nonprofit Cost Each Year?

Your nonprofit will pay $10 each year to submit its annual report to the New Mexico Secretary of State.

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What Is The New Mexico Nonprofit Initial/Annual Report?

New Mexico requires nonprofit corporations to submit an initial report within thirty days of incorporating and an annual report each year. These are basically the same report, and they serve simply to keep the state’s records current by updating or confirming details like your nonprofit’s name, information about your nonprofit’s directors, the address of your principal place of business, and so on.

The fee is always $10, and you can file online at the New Mexico Corporations and Business Services website. The deadline for annual reports is always the 15th day of the 5th month following the end of your nonprofit’s taxable year (May 15th, for example, if your nonprofit’s taxable year ends on December 31st).

When you hire Northwest, we’ll send you a reminder when your annual report deadline approaches, but you can also avoid the headache altogether by adding Northwest’s New Mexico annual report service for an additional fee.

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Is A New Mexico Nonprofit Registered Agent Required?

Yes, you’re required to appoint a New Mexico registered agent to receive services of process for your nonprofit. You can do the job yourself, appoint an associate, or hire a commercial registered agent service.

Even if it will save you a little money, we don’t recommend doing the job yourself. Why? A registered agent must list a physical New Mexico address on your nonprofit’s articles of incorporation, which means the address goes onto the public record, and the agent actually has to be at that address during normal business hours. That’s a hard promise to keep when you’re trying to manage and grow a new nonprofit. Unless you know someone else you can trust completely, it’s probably best to go with a registered agent service like Northwest.

Hire Northwest, and you can put our New Mexico address on your articles in place of your own, and you won’t have to worry about staying put all day because we’ll do the waiting for you. If we ever do receive a legal notice on behalf of your nonprofit, we’ll scan it and send it to you on the day we receive it.

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Will My New Mexico Nonprofit Be Tax-Exempt?

If your New Mexico nonprofit manages to obtain federal tax-exempt status, it will be exempt from the state’s corporate income tax and sales tax, but everything hinges on dealing successfully with the IRS. New Mexico nonprofits that don’t obtain federal tax-exempt status pay pretty much the same federal and state taxes as their for-profit cousins.

How does it work? First, you’ll need to make sure your nonprofit’s articles of incorporation are written in a way that will satisfy the IRS. If your nonprofit intends to seek 501(c)(3) status for public charities and private foundations, this means including a detailed statement of purpose and dissolution of assets clause using the tax-exempt language required by the IRS. Your articles should clearly indicate that your nonprofit’s activities, income, and assets are permanently dedicated to the pursuit of one or more tax-exempt purposes recognized by the IRS.

Learn more at Northwest’s guide to 501(c)(3) tax-exempt language.

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Do I Need A Tax ID Number (EIN) For My New Mexico Nonprofit?

Your nonprofit’s federal employer identification number (FEIN or EIN) is the equivalent of an individual’s social security number, and it won’t be easy for your nonprofit to function without one. You’ll need an EIN to apply for federal tax-exempt status with the IRS, to open a bank account, and to establish the credibility necessary to do business with vendors and potential donors.

After New Mexico approves your articles of incorporation, you can apply directly to the IRS for an EIN, but we also offer a convenient and easy EIN service, for an additional fee, if you’d rather not deal with the IRS.

Will My New Mexico Nonprofit Need A State Tax ID?

Yes. Your nonprofit can register for a state tax ID by submitting an Application for Business Tax Identification Number (Form ACD-31015) to the New Mexico Taxation and Revenue Department. You can submit online, and there is no filing fee.

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Does A New Mexico Corporation Need A Business License?

New Mexico doesn’t issue a general, statewide business license, but individual counties and cities may have licensing requirements of their own. Contact your local city clerk’s office to find out if any of your nonprofit’s activities require a local license.

Do I Have To Register My Nonprofit As A Charity In New Mexico?

If your nonprofit intends to solicit or distribute charitable contributions, you’ll need to register as a charity with New Mexico’s Office of the Attorney General, although religious and educational nonprofits are typically exempt from registering. You’ll also need to renew your nonprofit’s registration annually six (6) months after the end of your nonprofit’s fiscal year.

One nice thing about New Mexico is that registering as a charity doesn’t cost a thing, and it’s also free to renew your registration, but the application does require various attachments, including your nonprofit’s articles of incorporation, bylaws, and IRS determination letter.

Can I Register An Out Of State Nonprofit In Mexico?

Yes. To register an out of state nonprofit (also called a “foreign” nonprofit) in New Mexico, you’ll need to file an application for a Certificate of Authority with the New Mexico Secretary of State. Learn more at Northwest’s guide to New Mexico foreign nonprofits.

Does A New Mexico Nonprofit Need Bylaws?

Yes, New Mexico requires a nonprofit corporation’s board of directors to adopt bylaws at the organization’s first official meeting. This an important moment in the formation of your nonprofit because your bylaws officially establish your organization’s hierarchy and the rights and responsibilities of its directors, officers, and members. There are no hard and fast rules for when your organizational meeting should occur, but it should definitely happen before applying for 501(c)(3) tax-exempt status with the IRS or registering as a New Mexico charity. The IRS, as well as the New Mexico Attorney General, will expect to see your nonprofit’s bylaws as part of the application process.

It’s a serious challenge to write effective bylaws, but Northwest can help. When you hire Northwest, you can use our free nonprofit forms, as well as our adaptable template for writing nonprofit bylaws, to help get things started.

New Mexico Nonprofit Articles Of Incorporation Requirements

Corporate Name

Your nonprofit’s name can’t suggest a purpose other than that indicated by its articles of incorporation, and the name must be distinguishable from other business entities on file with the New Mexico Secretary of State.

Duration

This section refers to the amount of time your nonprofit intends to operate. If your nonprofit has a known end date, list the date in the space provided. If there isn’t a particular end in view, write “perpetual.”

Purpose

Describe your nonprofit’s purpose. New Mexico doesn’t require a detailed statement of purpose, but if your nonprofit intends to seek 501(c)(3) federal tax-exempt status, your articles should include a detailed statement of purpose using the special language required by the IRS.

Registered Agent

Include the name, New Mexico street address, and mailing address (if different) of your New Mexico registered agent. When you hire Northwest, our information goes here.

Directors

List the names and addresses of the initial members of your nonprofit’s board of directors (at least three).

Incorporator(s)

Your nonprofit’s incorporator is simply the individual who completes, signs, and dates your articles of incorporation. When you hire Northwest to form your nonprofit, we’ll be your incorporator.

Date and Execution

Everyone listed as an incorporator must sign your nonprofit’s articles of incorporation. Importantly, New Mexico requires ink signatures, and you must submit an original (not a copy) of your articles to the NM Office of the Secretary of State.

Statement of Acceptance (Registered Agent)

Lastly, your nonprofit’s New Mexico registered agent must complete a form with the crazy title “Statement of Acceptance of Appointment By Designated Initial Registered Agent” (whew!). This form should get submitted with your nonprofit’s articles of incorporation.

Corporate Compliance
by Local Corporate Guides®