How To Start A Nonprofit In California

To incorporate a California nonprofit (public benefit corporation), you must complete and file nonprofit articles of incorporation with the California Secretary of State. See the document below and click on any number to see what information is required in the corresponding section.

How Much Does It Cost to Incorporate a California Nonprofit?

The base state filing fee for California nonprofit Articles of Incorporation is $30 for mailed filings, plus $5 if you need a certified copy. If you’re willing to hand deliver your nonprofit’s Articles to the Secretary of State’s Sacramento office, you will pay an additional $15 special handling fee (also called the counter drop-off fee) and the state will prioritize your filing over other filings received by mail. Additionally, California requires nonprofits to submit an Initial Statement of Information within 90 days of incorporating with the state, which comes with a $20 fee of its own.

Want a faster response? California offers several expedited options, including 24-hour processing for an additional $350 expedite fee and same-day processing for an additional $750 expedite fee. Luckily, you don’t have to pay the $15 counter drop-off fee if your nonprofit opts for one of the more expensive expedited filing options.

When your hire Northwest to start your California nonprofit, we’ll submit your Initial Statement of Information along with your nonprofit’s Articles of Incorporation, bringing your state filing fees to at least $50 total ($30 plus $20), and you’ll have the option to pay $275 for 20-day processing, $330 for prioritized 12-day processing, and $665 for 24-hour expedited processing. If you choose either the 12-day or 1-day processing options, we’ll send a courier to Sacramento to submit your nonprofit’s Articles and Initial Statement of Information in person. All options include a full year of our registered agent service and the assistance of our expert Corporate Guides.

How Long Does It Take to Start a California Nonprofit?

California will process your nonprofit’s Articles of Incorporation in 24 hours if you’re willing to pay the expedite fee (see the section above), but this option requires in-person delivery to the Secretary of State’s Sacramento office. You can also hand deliver your articles and pay a $15 counter drop-off fee to get your articles processed within around twelve business days. Currently, the standard processing time for mailed filings, at least for nonprofits, is around 20 business days.

20-day ($275), 12-day ($330), and 1-day ($665) filing options are available when you hire Northwest.

Does a California Nonprofit Need a Registered Agent?

Yes, your nonprofit corporation needs a California registered agent. You can do the job yourself, but we don’t recommend it. A registered agent is the person or business authorized to accept services of process (lawsuits) on behalf of your nonprofit, and a registered agent must be available every day during normal business hours at a physical location listed on your Articles of Incorporation. That’s a tough commitment, particularly if you need to hold meetings, travel to meet with potential donors, solicit contributions door to door, or otherwise manage and grow your nonprofit on a daily basis. Your registered agent’s physical California address also gets listed publicly on your nonprofit’s Articles of Incorporation. Put your own address down and you’ll receive loads of junk mail and have to deal with unwanted solicitors showing up at your door.

Northwest can help. When you sign up for our registered agent service, you can replace your physical California address with ours, and we’ll be the ones waiting day after day for services of process from the state. You get to keep your privacy, in other words, and you gain the freedom to manage your nonprofit how you want and where you want. And if we ever do receive legal notices on your behalf, we’ll scan them and send them to you on the day we receive them.

A federal employer identification number (FEIN or EIN) is a must for any new nonprofit. You will need an EIN to apply for federal and/or state tax exemptions, to open a bank account in your nonprofit’s name, and more generally to navigate your nonprofit’s finances on a day to day basis.

After the State of California approves your nonprofit’s Articles of Incorporation, you can apply for an EIN online with the IRS. Or you can save yourself the time and trouble, add our convenient EIN service when you hire Northwest, and let us deal with the IRS.

California requires nonprofits to adopt bylaws, but the state doesn’t require your nonprofit to submit them along with your other public filings. Instead, bylaws operate as the agreed-upon rules that help your nonprofit’s directors, officers, or members steer the organization along a unified, cohesive path. Bylaws answer questions about how directors become directors, how long their terms last, who is in charge of what, and how many members have to be present to vote. Your nonprofit should ratify its bylaws at its first official meeting—either before or shortly after filing your California nonprofit Articles of Incorporation. And make sure to have that meeting (and adopt your bylaws) before applying for 501(c)(3) tax-exempt status with the IRS.

At Northwest we appreciate the significance of corporate bylaws, so we provide a free template for writing nonprofit bylaws to help our clients get started. Why? Because we want you coming back year after year for our registered agent service, and that means your nonprofit needs to start strong and stay strong. Your success, in other words, is our success.

To obtain federal tax-exempt status, your California nonprofit must apply directly to the IRS by submitting an Application for Recognition of Exemption. This is a lengthy, difficult process in which the IRS examines your nonprofit’s history, purpose, organizational documents, and finances to determine if your nonprofit corporation is organized exclusively to pursue one or more exempt purposes recognized by the IRS. Currently the IRS recognizes more than two dozen different types of exempt organizations, but most nonprofits, including religious corporations and most public benefit corporations, apply for 501(c)(3) federal tax-exempt status for public charities and private foundations.

If your nonprofit manages to obtain federal tax-exempt status, that doesn’t mean it’s automatically exempt from California state taxes, and it’s also possible for your nonprofit to qualify for state tax exemptions without obtaining federal tax-exempt status. If your nonprofit is already a 501(c)(3) organization, file California’s Form 3500A (“Submission of Exemption Request”) with the California Franchise Tax Board. If your nonprofit hasn’t qualified for federal tax-exempt status, file Form 3500 (“Exemption Application”) instead. For more information, visit our guide to California state tax exemptions.

Does a California nonprofit need a business license?

Yes, your California nonprofit will need a business license, but licenses are issued by the city or county where your nonprofit is registered (not by the state). Fees and deadlines vary widely, and in some cities your nonprofit won’t have to pay the business license tax if you present proof of your nonprofit status (though you’ll typically still need the license itself).

Should my California nonprofit register as a charity?

If your nonprofit intends to solicit and collect donations, hold property for charitable reasons, or in any way operate like a charity, you will need to register as a California charity with the California Registry of Charitable Trusts. The registration fee varies depending on the size and nature of your nonprofit, but you must register within 30 days after your nonprofit begins operation (including receiving any contributions of value). There is a $25 registration fee.

You’ll need to renew this charity registration with the CA Registry of Charitable Trusts by the 15th day of the 5th month after the end of your nonprofit’s accounting period. The renewal fees vary depending on your nonprofit’s gross annual revenue:

To open a bank account for your California nonprofit, you will need to bring the following items with you to the bank:

• A copy of your California nonprofit articles of incorporation
• A copy of your nonprofit’s bylaws
• Your California nonprofit’s EIN

It’s wise to call your ahead of time to check its requirements. Some banks may require you to bring a resolution authorizing you to open a bank account in your nonprofit’s name (particularly if your nonprofit has several directors and/or officers).

Within 90 days of incorporating your nonprofit, you’ll need to pay a $20 filing fee and submit the California Statement of Information to the Secretary of State’s office. This report updates your nonprofit’s contact and membership information for the state. After you submit the first report, you will submit a California Statement of Information every other year by the end of your nonprofit’s anniversary month, and pay a $20 fee each time.

If you don’t want to bother keeping up with the deadline or filling out this document yourself, pay an additional fee when you hire Northwest, and sign up for our Statement of Information Compliance service.