Register a Foreign Corporation in New York
To register a foreign corporation in New York, you must file a New York Application for Authority with the New York Department of State, Division of Corporations. You can submit this document by mail, by fax, or in person. The Application for Authority for a foreign New York corporation costs $225 to file. Below, you’ll find answers to frequently asked questions about how to file the Application for Authority and register a foreign corporation in New York. Or, sign up for our New York Foreign Corporation service, and we’ll handle your filing instead!
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What does it cost to register a foreign corporation in New York?
$225 for normal processing.
$200 for foreign professional.
$135 for non-profit.
$25 additional for 1-day expedited processing.
$75 additional for same day expedited processing.
$150 additional for 2-hour expedited processing.
How long does it take for the state to process the New York Certificate of Authority?
Mail/Fax: If filing by mail or fax, you’ll need to factor in addition time for mailing in addition to the 2-3 business week processing time.
In Person: New York will process hand delivered documents in about 2-3 business weeks.
Expedited: New York allows for speedier processing. Depending on what you pay, the state will process your paperwork in 2 hours, same-day, and 1-day. If filing by mail, factor in the time it takes for your paperwork to reach the state’s office.
How will I get verification of qualification back from New York?
You will receive a filing receipt by mail.
What forms do I file with New York to qualify my out of state corporation?
The Application for Authority forms, a Certificate of Existence or Good Standing and the filing fee are required. Different Application for Authority forms are available for the specific type of corporation in New York.
What do I need from my home state?
A Certificate of Existence or Good Standing is required.
Does it need to be an original copy?
Yes, if filing by mail or in person.
How current does the certificate need to be?
It must be current within one year of filing.
Will I need an New York registered agent for my corporation?
Yes, when you hire Northwest as your registered agent in NY, it’s a flat rate yearly price of $125 a year, you’ll have an online account that tracks your report due dates, which states your registered in, when your yearly service with us is up, and any documents we receive locally for you are uploaded into your account immediately for complete viewing. If or when you get served with a lawsuit, we can email up to 4 people and your attorney at the same time for real time complete viewing of a lawsuit. You’ll receive annual report reminders. It’s the same price every year, and there are no weird fees or cancellation fees.
You’ll also see all the pre-populated forms and specific filing instructions on the thank you page, in your online account, and they are emailed to you immediately upon signing up for 1 year of registered agent service.
Does the New York registered agent need to sign the filing?
No.
How can I file the New York Certificate of Authority?
By mail, fax or in person.
What is the state agency that accepts the out of state registration?
New York Department of State
Division of Corporations
One Commerce Plaza
99 Washington Avenue, 6th Floor
Albany, NY 12231
Phone: (518) 473-2492
Fax: (518) 474-1418
Do the signatures on the New York corporation application need to be original?
Yes, if filing by mail or in person.
Who has to sign the foreign corporation filing?
A person authorized to sign on behalf of the corporation must sign the form.
Are there any weird things about registering in New York?
If your corporation is a professional corporation in New York, a Certificate of Good Standing from the appropriate Appellate Division or a Certificate of Authority (Form PLS709) under seal from the New York State Department of Education, Division of Professional Licensing Services, Corporations Unit, 89 Washington Avenue, 2nd Floor, Albany, NY 12234, must be submitted with the Application for Authority.
County filing or publication is not necessary for foreign corporations, unless specifically required by the county in which your registered agent resides.
Your name must have “corporation, incorporated, or limited” in it, or any abbreviation of those words. If it doesn’t, you’ll have to register your true legal name in your home state and then submit a New York DBA name with one of those corporate endings in the name.
Is there ongoing New York annual report and/or initial reporting requirements?
The biennial report is due on the last day of the month 2 years after you initially incorporate your business to legally operate in New York.
What are your fees?
You’ll need to have an New York registered agent. We charge $125 a year to act as your registered agent in New York. It’s a flat rate, once a year fee, and includes more than other registered agents. Here’s a little more about our registered agent service.
We charge a $100 one-time filing service fee if you would like us to obtain the certificates needed from your home state, and register your company in any state you choose. We have offices in every state and can act as your registered agent and make your filings for you in any state. If you would like to register with multiple states at once, we can usually drop our filing service fee down.